Tokyo Yamathon – Volunteering

Date/Time
29/05/2015
22:00 - 14:00

Location
Tokyo Tokia Building

0
iCal


tokyo-yamathon-logo2The Yamathon is a great event and is not possible without the help of hard working and dedicated volunteers. Volunteering at this unique event is inspiring and a great way to meet new people. There are a variety of duties to chose from. You can volunteer and enjoy for as long as you want.  You can pick many duties as they are typically set up in 1 hour slots. You should definitely consider volunteering with us.

Below is a brief description of the times and duties that you will perform:

Position / Time Duties Materials number of people need every hour
Tokyo Director
6:45 – 9:00
This person will direct people from the station to Tokia Building. Hi-Vis vest
Sign
2 people
Greeter/timer
6:45 – 9:00
Positioned at the Yurakucho entrance of Tokia Building, you will direct people to the area they need to register at.
After the opening speech, you will note the departure times of the teams. Once all of the teams have departed, you will take the times to be registered.
Hi-Vis Vest
Clipboard with team info
Pen/Pencil
Phone with correct time
4 people
Greeter/timer
6:45 – 9:00
Positioned at the Tokyo entrance of Tokia Building, you will direct people to the area they need to register at.

After the opening speech, you will note the departure times of the teams. Once all of the teams have departed, you will register the times on our computer

Hi-Vis Vest
Clipboard with team info
Pen/Pencil
Phone with correct time
6 people
Greeter/timer
6:45 – 9:00
Same as Tokyo greeter. However, after the opening speech, you  will note the departure times of the teams at the Yurakucho exit of Tokia Building. Once all of the teams have departed, you will you will register the times on our computer. Hi-Vis Vest
Clipboard with team info
Pen/Pencil
Phone w/time
4 people
Disclaimers
6:45 – 9:00
You will receive the completed disclaimers (one disclaimer per team member) from the team captain. Once this done, inform the team numbers person so that they can hand them their team numbers. Pen
Clipboard with Team Info
Document folder for disclaimers
6 people
Team Numbers
6:45 – 9:00 
Once the disclaimers are checked, you will hand out the team numbers and pins to the team captains. Box with team numbers pack
Pen
Clipboard with Team Info
6 people
Timer
12:00 – 22:00
You will meet the teams as they come in to finish and note their time. Then take them to the finish time registration tent to register the time. Hi-Vis Vest
Clipboard with team info
Pen/Pencil
Phone with correct time
4-8 people per hour depending on the time of the day
Set-Up
8:30-12:00
We will rearrange our set-up and prepare for the finishing teams. We will have to rearrange table and help set-up the Tohoku market and imagination playground up to 10 people including IVG members
Set-up @ PCM
11:00 – 12:00
We will set-up for the after party at PCM, by decorating and arranging tables 4 people
Clean-up
20:30 – 23:00
clean up tables and supplies 10 people plus IVG members
Computer registration
12:00- 23:00
we will input team times into a computer once they have completed the yamathon computer and experience using spreadsheets 2 people every hour
Photographer
7:00 – 23:00
We will need to use good cameras and take pictures of the event and the pictures need to be added to a slide show for the afterparty You need to provide your own camera and cords 4-2 people every hour
Venue Greeters
12:00- 20:00
We need to greet people to our venue. We need to tell people what is going on inside, invite them to our event and encourage them to purchase from the market and use the imagination playground Great social skills that will approach locals to our event 4 people every hour
PCM
13:00 – 23:00
We will need to create a slide show of the days events, sell raffle tickets, and encourage people to donate money to our cause. Mingle with participants and see how their experience was. Great social skills and enthusiastic about the cause 2 people every hour

If you are doing photography we need you to supply your own, all other supplies will be provided.

During the event, please also help keep the grounds tidy, help any participants with any questions they may have if you can, simply help whenever and wherever possible to ensure that the day runs smoothly. Thank You!

If you have any further questions, comments or concerns please email: jennifer@ivgjapan.org

Please use this form to register as a Yamathon volunteer:

The below information is needed for insurance purposes.  Please let us know if there is a specific duty or time you would like.

[si-contact-form form=’10’]